How to Save Notes as PDF in iOS 14 on iPhone and iPad

How to Save Notes as PDF in iOS 14 on iPhone and iPad

Notes: The Notes app for iOS can be my preferred productivity tool to take notes throughout the day long. It can be used to scan documents, keep track of to-do lists, add tables, write handwritten notes as well as checklists and more with Apple Notes.

What if you wish to save notes as a PDF file on your iPhone? There may be a necessity to convert notes into PDF when you wish to share them with others or even outside of within the Apple ecosystem. For example, if you would like to print or view notes Notes made using the iPhone on a PC or send them via email or WhatsApp.

Thankfully that the built-in Notes application on iPhone and iPad provides native support for exporting notes to PDF. However, the procedure of saving notes to PDF files in iOS 14 and iPadOS 14 isn’t the easiest. When you were using iOS 12 and prior versions, there was a separate “Create PDF” option that Apple removed in iOS 13 and later.

Do not fret! You can still create PDFs using the Notes app, but the steps for doing so are completely different from the latest versions that comes with iOS as well as iPadOS.

Without further delay Let’s look at how to save notes in PDF format using iOS 14.14 on iPhone as well as iPadOS 14.14 on iPad.

How do I change Notes into PDF using iOS 14

There are two ways for saving your iPhone notes as PDF without making use of a third-party application as well as iOS Shortcuts. iOS users can utilize Markup or Print feature. print or markup option to store notes written by hand as PDF rather than an image. Both of the methods below allow you to convert notes using scans and images to PDF.

Before you proceed, bear in mind that notes that includes a video can’t be saved as PDF.

Using Markup

  1. Within the Notes app Open the note you wish to export.
  2. Tap the Ellipsis (3-dots) icon in the top of the right-hand corner.
  3. Tap “Send a Copy”.
  4. Then tap on “Markup”.
  5. Click on “Done” at the top left corner of the screen.
  6. Choose the “Save File To” …” choice.
  7. Click “On My iPhone” and choose a folder to save the PDF file to the iPhone’s local storage. You can also save the document to iCloud.
  8. Click “Save” at the top-right to save the PDF file in the Files application.

That’s it. Now you can send the note as a PDF file as an attachment to your email or via messaging applications. You can also markup the PDF using an variety of markup tools prior to and after exporting it as PDF using the Files application.

Using Print to PDF

Like the modern web browsers, there’s an unexplored print-to-PDF feature available for iPhone as well as iPad.

This method is useful if you wish to save specific portions of your note as the format of a PDF. For instance, you could remove a scan or a blank page from your note making use of this Print feature. This is how you can do it.

  1. Open the note you wish to convert to PDF.
  2. Tap the 3 dots icon located at the top of the screen.
  3. Click on “Send a Copy” and choose “Print”. (Swipe up to see if the Print option isn’t available on Share Sheet).
  4. On the screen for Printer Options Navigate through the pages, and then uncheck those you don’t want to be included within your pdf.
  5. Click Out using 2 fingers (Zoom-In) on the preview page of the document.
  6. On the full screen of preview Tap on the “Share” button at the top right.
  7. Choose “Save to Files” from the iOS share sheet.
  8. Select a directory on iCloud Drive or on My iPhone.
  9. Click Save to create a PDF version from the document.

Note Note: The steps to save notes in PDF on the iPad are identical to the previously mentioned. Make sure that your iPad is running iOS 14.4 or higher.

How do you save notes as text document

You can save your note as a text file to your iPhone when your note mostly is composed of text, and also an organized list or checklist.

Note Do not use the text format when the note contains media like photographs, receipts or videos, or memoji stickers because each item will be saved separately.

To save your notes in an text document for iOS 14 or later,

  1. Open the note in question and then tap the 3 dots icon in the upper-right.
  2. Navigate to “Send a Copy” and tap “Save to Files”.
  3. Select a location for saving the file.
  4. optional: To rename the text note, simply tap the file’s name next to small preview icons, and type in a name.
  5. Tap “Save”.

Also read: Where is WhatsApp Audio Files saved on the iPhone?

Bert Hoxton

Bert Hoxton